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Everything You Need to Know About Data Integration

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Introduction

Learn more about the concept of data integration and its significance.

The Importance of Strategic Data Management

It’s widely acknowledged that organizations perform better and achieve more of their business objectives when they strategically utilize their data. However, consolidating and utilizing data from various sources and formats can be a challenging task. Think about ERPs, mobile applications, CRMs, flat files, and many more – integrating and leveraging this data efficiently requires significant effort.

Data Integration

The Evolution of Data Integration

For a long time, companies relied on data warehouses with specific schemas designed for particular applications or business units. IT integrators would develop scripts to extract, transform, and load data into these warehouses, enabling organizations to derive valuable insights. However, adding new data sets to the warehouse proved to be a time-consuming manual process. It involved defining requirements, sourcing and integrating new data individually, and building new processes to accommodate upgrades, all while ensuring that the updated schema didn’t disrupt existing code.

Fortunately, through the automation of AI/ML, companies can now integrate structured, unstructured, or semi-structured data from diverse sources seamlessly. By centralizing data into a unified repository, teams can improve performance measurement, gain actionable insights, and make informed decisions that enhance customer experience and drive revenue growth.

Understanding Data Integration

Data integration refers to the process of merging data from disparate sources into a valuable and meaningful dataset for business analytics and intelligence. By consolidating data from various formats and structures, such as transactional, warehouse status, and social media data, into a single location, businesses can obtain a 360-degree view of their operations. This unified perspective empowers users to comprehend the intricacies of their business by deriving analytics and making informed decisions accordingly.

Data Integration Process

Without data integration, companies cannot access bidirectional data streams collected in one system from another. For example, a business may collect data in a CRM application that is inaccessible to teams outside of sales and marketing. However, other departments within the company may require access to this data for tasks such as order management or credit account control. In such cases, data sharing often occurs manually, through emails, phone calls, spreadsheets, etc., leading to potential errors. Data integration facilitates seamless sharing of information between different systems. Teams can access ERP data within their CRM systems and vice versa, reducing errors and enabling users to extract valuable insights for making informed business decisions.

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Five Types of Data Integration

To gain a deeper understanding of data integration, let’s explore the five common types:

1. Manual Data Integration

In this approach, a dedicated data engineer manually establishes real-time data connections. The engineer ensures proper data connection for each source, cleans and reorganizes the data as necessary, and manually transfers it to the desired destination.

2. Middleware Data Integration

Middleware, as the name suggests, acts as software intermediaries between applications and databases. It facilitates data transfer and connectivity between different systems by performing necessary transformations to make data compatible with new applications. Middleware integration is especially convenient when businesses need to integrate legacy systems with newer ones.

3. Uniform Access Integration

This method enables access to data from disparate sources and presents it uniformly. While the data is displayed in a consistent format for ease of use, it remains stored in its original location. This approach allows data replication while ensuring that the data is always available at the original source.

4. Common Storage Data Integration

As data becomes more abundant and complex, this approach becomes relevant. Similar to uniform access integration, common storage integrates data after performing necessary transformations. However, the data is copied to a data warehouse, providing systems with access to a single source instead of multiple sources. This enables users to run analytics and business intelligence solutions more efficiently.

5. Application-Based Data Integration

This type collects, retrieves, and transforms data, integrating it from various sources. Typically, it involves automation, pre-built connections to diverse data sources, and the ability to connect to additional sources as required. This seamless transfer of information allows different departments and systems to exchange data effortlessly.

Challenges in Data Integration

While data integration methods simplify data-driven processes, certain factors can complicate integration projects:

1. Dissimilar Data

Businesses collect data using a variety of applications, such as CRM systems, email marketing software, lead generation tools, and accounting software. Each department responsible for these applications handles data differently, which can result in data being stored in different formats. For example, one team may enter phone numbers as (00) 222-5555, while another team may enter them as +00 222 5555 in a different application.

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2. Voluminous Data

Apart from data heterogeneity, the sheer volume of data presents a significant challenge. Integrating large quantities of data requires significant time and effort. This challenge intensifies when data is collected from multiple channels without a robust data management system in place. Managing, analyzing, and deriving value from such immense amounts of data in a timely manner becomes a daunting task.

3. Poor Data Quality

Low-quality data poses a major obstacle in business operations. Analytics derived from invalid or incompatible data streams can lead to misleading insights and decisions. Data replication is another aspect that contributes to invalid analytics. Mixing duplicate data with valid data disrupts the entire operations cycle, ultimately affecting the decision-making process.

How AI Is Addressing Data Integration Challenges

AI has emerged as a powerful tool to overcome the challenges associated with data integration. It streamlines and improves the process, enabling organizations to maximize the benefits of integrated data. Here are some AI capabilities that transform the way businesses extract insights and make decisions:

1. Pre-Built Mapping

AI automates data transformation by utilizing pre-built mapping templates. This feature enables users with limited technical knowledge to map large and diverse datasets using machine learning algorithms and drag-and-drop functionalities. Consequently, it reduces the time required for data integration and analysis.

2. Autonomous Learning Capability

This capability allows organizations to uncover hidden patterns and trends from vast datasets. By applying statistical models, users can gain accurate insights and business intelligence.

3. Enhanced Computational Speed

Leveraging machine learning (ML) techniques and efficient computational power, users can obtain insights at the speed of business. With minimal coding required, users can achieve their desired velocity targets.

Conclusion

AI has revolutionized the business landscape. According to Harvard Business Review, AI will contribute to bringing $13 trillion into the global economy, giving companies that implement AI a significant advantage. AI-driven data integration solutions address common challenges and improve integration flow, accelerate insights delivery, and enhance the decision-making process. These cutting-edge solutions enable organizations to gain insights from complex data streams, resulting in faster decision-making and value generation.

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